The classroom is home to our monthly library Computer Classes. It is also available to qualified organizations for Internet workshops, webinars, or computer learning. Hold your next training event in our spacious, thirty-seat computer classroom. Our teaching station is equipped with speakers and an overhead projector for PC, laptop and DVD.

• Email Kyle Cook or Jenny Ellis to make arangments:
  kyle.cook (at) nashville (dot) gov
  jenny.ellis (at) nashville (dot) gov

Policies for Use of the Computer Classroom

The Computer Classroom at the Main Library is available at no charge for use by qualifying groups.  Branch computers, computer labs, and homework centers may not be booked for group use. The Computer Classroom is intended for computer classes or other classes where the use of a computer is necessary for students. The Computer Classroom is not intended to be a general meeting space, and may not be booked for purposes other than computerized teaching. No fees, tuition, or donations may be accepted by the group or individuals in connection with classes held in the Computer Classroom. The NPL does not discriminate in making its premises available for use on the basis of race, color, national origin, religion, gender, age, sexual orientation or disability. The fact that a group or organization is granted permission to meet in the Library in no way constitutes endorsement of the policies or beliefs of that organization by the Metropolitan Library Board, the NPL or Metropolitan Government.

I. RESERVATION PRIORITIES
NPL in its sole discretion will determine the classes to be held in the Computer Classroom.    
A. The Nashville Public Library has first priority on all dates.
B. The Library Foundation and Friends of the Library have second priority on all dates.
C. Other Nashville Metropolitan Government agencies have third priority on all dates.
D. Other agencies of the state and federal government have fourth priority on all dates.
E. All other nonprofit and charitable groups have fifth priority on all dates.
F. No other reservations will be accepted.

II. SCHEDULING REQUIREMENTS
A. The Computer Classroom should be reserved at least 2 weeks in advance, but no more than one year in advance.
B. Classes may be held only on days and evenings that the Library is scheduled to be open for public service.
C. A group may not book multiple dates for regularly scheduled classes (i.e. weekly or monthly). No regularly scheduled classes are permitted; only one such class may be on the calendar at a time. (If an organization holds a class that lasts 2 or more consecutive days, then this type of use will be considered a single class and approved as set out in this policy.)

III. PROCEDURE FOR RESERVING COMPUTER CLASSROOM (Procedure*)
A.  A completed Computer Classroom Request Form (or email with all details included in the request form) must be submitted by the requesting party, and then approved by the Nashville Public Library, as set out in this policy.
B. A Certificate of Insurance naming the Metropolitan Government of Nashville and Davidson County as an additional insured must be submitted with all Reservation Request Forms. Insurance Policy Limits for general usage of meeting rooms and facilities: $1,000,000.
B.  All reservations for Computer Classroom use must be made through Kyle Cook, kyle.cook (at) nashville (dot) gov or Jenny Ellis, jenny.ellis (at) nashville (dot) gov.
C.  A reservation is not considered binding until the Library staff person in charge has received a completed Computer Classroom Request Form, Certificate of Insurance, and has returned a confirmation of the reservation to the group requesting use.  Please review the confirmation and make sure all information is correct.
D.  If the teacher wishes to preview the Computer Classroom, a meeting must be arranged in advance.

IV. CANCELLATION POLICY
A. Cancellations must be made at least 48 hours in advance.
B. If the class is cancelled by the NPL, the Library will provide you notice of the cancellation as early as possible, and the class will be rescheduled if possible.

V. ROOM USAGE
A. You and your participants must remain in the designated area during the class.
B. The Computer Classroom must be vacated at the end of the scheduled reserved time.  Groups will not be admitted to the library prior to its opening time, nor will they be permitted to remain after closing.  All groups must leave 15 minutes prior to closing time.
C. At any time, Library staff or representatives may enter the premises.
D. The Library cannot accept messages for you or your participants.
E. Groups must return the room to its original order, and remove any unused class materials.
F. All Library facilities are non-smoking facilities.

VI. DENIAL OF USE OF LIBRARY FACILITIES
A. The Library reserves the right to accept or deny usage of the Computer Classroom at any time, in accordance with this policy.
B. The NPL has the right to preempt any class for a Library class. In such rare instances, the Library will put forth every reasonable effort to assist in reserving another date or Library Computer Classroom.
C. Use of the premises may be terminated at any time if the conduct of the group or any member of the group is disruptive to Library service, abusive or dangerous to individuals, the building, Library materials, exhibits, or furnishings in the building.

VII. DAMAGES AND LIABILITY
A. Any individual, group or organization using the Computer Classroom shall be held responsible for willful, intentional, negligent or accidental damage to the Library building, grounds, collections, software or equipment caused by the group or organization, its members or those attending its program.
B. Any individual, group, or organization using the Computer Classroom must fully release and discharge the Nashville Public Library Board, the Metropolitan Government, its officers, agents and employees from any and all claims from injuries, including death, damages or loss, which may arise or which may be alleged to have arisen out of, or in connection with the class.
C. They must further indemnify and hold harmless and defend the Nashville Public Library Board, the Metropolitan Government, its officers, agents and employees from any and all claims resulting from injuries, including death, damages and losses, including, but not limited to the general public, which may arise or may be alleged to have arisen out of, or in connection with the class.

VIII. SIGNAGE AND DECORATIONS
A. Nothing may be affixed or mounted in any way to the walls of the Computer Classroom.

IX. LIBRARY EQUIPMENT, SERVICES AND FACILITIES (Procedure*)
A.   The hardware available in the Computer Classroom consists of:
a.    1 Teacher’s Computer with pull down screen to mirror
b.    1 ADA [large screen] monitor and computer for student use
c.    29 student computers
d.    Printer
B.   The software available in the Computer Classroom consists of:      
a.    Adobe Reader 7
b.    Microsoft Access
c.    Microsoft FrontPage
d.    Microsoft Word
e.    Microsoft PowerPoint
f.     Microsoft Publisher
g.    Internet Explorer 6
h.    Windows XP operating system
C.   Groups must provide their own teachers and handouts, except for groups requesting tutorials on the Library’s resources.
D.   The group is responsible for bringing any office supplies that will be needed, and for removing them at the end of the class.
E.   Groups may not install or request the installation of additional software. No changes to the network settings are permitted.
F.    The group is responsible for testing the website in the classroom prior to training.
G.   Guests may not download or store files on classroom computers. They may save files using their own portable storage devices or online storage. It is the responsibility of the teacher to convey this in advance to students.

X. PUBLICIZING CLASSES
A. Publicity materials, invitations, flyers, and press releases may not list the NPL as a co-sponsor of an class unless the class has been officially approved and designated by the NPL or its agents as Library-co-sponsored.
B. We request that you use the street address of the library as your location. A line stating “at the Nashville Public Library ” is allowed on your printed materials.
C. Copies of all, flyers, posters or press releases must be submitted to the Public Relations Dept. of the NPL prior to the time the materials are issued to the public.
D. NPL phone numbers may not be listed for information on your class. The Library requires that all printed material, press releases, posters and other information regarding your class include a contact phone number for your group.
E. The Library reserves the right to take photographs of classes for its own records and usage. Attendance at said classes is permission for such usage. Clients are responsible for communicating this to attendees.

XI.FOOD AND BEVERAGES
NO FOOD OR DRINK WILL BE ALLOWED IN THE COMPUTER CLASSROOM AT ANY TIME.  

* Procedures are operating practices that may be changed by library administration, based on library needs.

(July, 2008)